For recorder offices
Day-Forward Indexing
Every new document your office records - automatically extracted, validated, and delivered to your recording system. No manual keying.
When a deed, mortgage, or lien is recorded, a clerk traditionally keys the index fields by hand - grantor, grantee, instrument type, legal description. Day-Forward Indexing replaces that step. Lincoln AI reads the new document, extracts every required field with confidence scoring, flags edge cases for human review, and delivers clean structured data to your recording system automatically.
How it works
- 1
Document comes in
New recordings flow into Lincoln AI - through your existing scanning workflow or direct upload. No changes to how your office scans or receives documents.
- 2
AI extracts and validates
Lincoln AI identifies grantor/grantee names, instrument type, recording date, legal description, and all required index fields. Documents with low-confidence extractions are flagged for a quick human review - the rest flow through automatically.
- 3
Clean data delivered to your recording system
Validated index data is delivered to your recording system in the format it expects. No reformatting, no manual re-entry, no reconciliation.
Who it's for
Day-Forward Indexing is built for county recorder offices on any recording system. If your office currently keys index fields manually after scanning, this is a direct replacement for that step.
How Lincoln AI approaches extraction
Lincoln AI is built for the realities of public-records processing - variable document quality, high volumes, and accuracy requirements that don't allow for silent errors.
AI-Driven Field Extraction
Lincoln AI identifies party names, document types, recording dates, legal descriptions, and instrument numbers from document content - reducing manual keying and improving consistency.
Metadata Expansion
Beyond basic extraction, Lincoln AI expands metadata by cross-referencing document types, applying consistent tagging, and identifying related fields that improve discoverability.
Exception-Based Review
Low-confidence extractions are flagged for review. Your team handles exceptions, not every document. Confidence thresholds are configurable per field and document type.
Indexed & Searchable
Once processed, every document is searchable by any indexed field - party name, legal description, instrument number, date range, or full-text keyword.
Frequently asked questions
See it on your own documents
Request a demo and we'll walk through the integration with your recording system and show what the extracted output looks like for your office.
Request a DemoA 30-45 minute live walkthrough, shaped around your office - no obligation to proceed.
See Lincoln AI DMS in action
Book a live demo tailored to your county's document types, workflows, and existing systems.
A live 30-45 minute walkthrough with a Lincoln AI team member - shaped around your office's document types and workflows.